kVASy-Accounts Receivable

kVASy - Accounts Receivable plays a central role within the kVASy product family. All principle and secondary account data from the areas of kVASy - Consumption Billing, kVASy - Order Management and kVASy - Fees Management can be managed by kVASy - Accounts Receivable. Data from the accounts receivable can be accessed online by the kVASy - General Ledger and kVASy - Cost and Budget Accounting modules so that the creation of interfaces for data transfer is not necessary.

Structured open item management

In most utility companies, activities are administrated according to the different types or categories of utilities and the corresponding business areas. The structured management of open items in kVASy - Accounts Receivable supports such models through the management of partial open items which, for the sake of financial separation of claims and liabilities, takes place according to category and type of claim.

Discontinuation of services and collections procedures

Depending on the settings, discontinuation of services can be automatically enacted in the case of a move, vacancy or unpaid claim. The associated costs can be calculated and entered according to the reason for the discontinuation. If payment is not received through the activities of payment request and discontinuation of services, the cases may be submitted for legal proceedings.

Single value adjustments

Single value adjustments are undertaken whenever a serious reason exists for the receiving of payment demands which are only partially or no longer received, for example with insolvency of an enterprise. The programme supports the collection, booking and dissolution of single value adjustments. Information about single value adjustments made is shown in the customer information.

Dealer/end consumer functions

In order to adequately control the number of open items, the dealer has the possibility to additionally display the end consumer in different programme masks and reports or to limit the display to the end consumer.

Securities and deposits

With comfortable programme functions, securities and deposits can be administered comfortably. The user can optionally define different models for interest charges and also book these automatically. Under the appropriate settings, the enacted payments as well as the accumulated interest can be charged automatically with the next consumption bill or with the final settlement in the case of a move-out.

Instalment calculation

A function for the calculation of payment instalments is fully integrated into the kVASy - Accounts Receivable module. The user is provided with a powerful control mechanism that allows the free definition of interest or payment models. Each financing contract can be individually designed to meet the needs of the situation. The computation of interest takes place at the same time with the financing contract or after the payment of the instalments. With appropriate settings, it can be realised that reminders and orders for discontinuation of services lead to an automatic suspension of instalment agreements.

Efficient process of payment collection including legal delinquency proceedings

An essential feature of payment collection is the creation of different interest summaries and criteria of any number for different customers or customer groups with respect to business area or department of the utility company. A customer’s open items can then be handled differently according to business area, and late payment charges can be individually calculated. All aspects of requesting payment in the public sector are also taken into consideration. The user can choose to show the late payment charge either immediately or at the time of payment as a debit.